Document services are increasingly important in today’s paperless corporate culture. As firms migrate from paper to digital record keeping, the safety of such digital files increases in importance. If your company is looking for a reliable document services company, take a look at Zoho Docs, Box (for Business), and Dropbox Business as our research has shown these top three lead the pack when it comes to reliability and security.
Top 3 Document Services Options:
- Zoho Docs
- Box (for Business)
- Dropbox Business
Zoho Docs
With the 15-day free trial, you will be able to give Zoho Docs a test run prior to committing. This service is easy to use and comprehensive in nature, leaving you more time to focus on work rather than dealing with document control. With 50GB of cloud storage per user and offline access, this service is easy to use and access. While there is a free version available, it is wise to upgrade to one of the purchased levels of service to ensure that you don’t have to scramble if you max out the free service. Many users report that the shared folders make global access easy without the confusion that many other shared services can cause.
Highlights:
- Offline access.
- Shared folders that are easy to use and stay organized.
- 50GB of cloud storage per user.
Box (for Business)
If your firm has a lot of documents and a high need for storage space, we recommend Box (For Business) because of their unlimited cloud storage feature. The mobile app across nearly all platforms is another bonus for companies that need to access their stuff while on the go. This is especially helpful for sales forces and firms that utilize a high number of remote users. While there is no free version, we think that this service is worth the cost, especially for high document user industries.
Highlights:
- Unlimited cloud storage.
- iOS, Android, Blackberry, and Windows compatible mobile app.
- Robust support services.
Dropbox Business
This service is consistently rated at the top of the list and like Box offers unlimited cloud storage for users. One drawback to using Dropbox Business is the lack of online editing features for altering your documents. Also, the mobile app is only available for iOs and Android users at this time. On the plus side is the reliability and level of security that Dropbox offers. Offline access allows users to manage their files while traveling or in other non-connected areas. There is also a free version that does pretty well; this is an option worth looking into if your business does not generate a lot of documents.
Highlights:
- Offline access.
- High level of reliability and security.
- Unlimited cloud storage.
Conclusion
Dropbox Business, Box 9for Business) and Zoho docs are all top services for managing your documents. Firms that generate a lot of documents will want to look more closely at the services that offer unlimited cloud storage to meet their needs. Online editing is another difference between the firms as are remote and offline access options. Firms are encouraged to utilize the free trial periods in order to determine which document service best meets their needs.