It’s no secret that most businesses are making a thorough transition to as much virtual storage as possible. After all, storing and distributing documents and data files is virtual data rooms is more secure than traditional methods, and it also saves the company a lot of physical space. Essentially, a virtual data room is an extranet (that is, internet space that has limited access) with more advantages and cost savings for the business. But because business data is often complex and more prone to hacker attempts than other information caches online, it is highly important that businesses of all sizes (though particularly large ones) invest in the services of a data room provider. In a nutshell, these are companies that create virtual data rooms just for specific businesses and provide the necessary storage space and security. Here are the top virtual data room providers around today.

Top Virtual Data Rooms

  • Intralinks Dealspace
  • Brainloop Secure Dataroom
  • iDeals Virtual Data Room

Intralinks Dealspace

Founded in 1996, Intralinks Dealspace is one of the longest-running virtual data room providers in existence today. Intended mainly for large businesses (many of their clients are Fortune 500 companies), Intralinks Dealspace nevertheless has a variety of virtual data room models in order to meet different needs, although all are Cloud-based, come with sophisticated data backup and virus scanning while also supporting a wide range of file formats (png, pdf, doc, docx, m4v, mp4, mov, avi, mov, jpeg, gif and more). Furthermore, deals and pricing vary because the data room itself can be so specifically tailored to a company’s needs. Intralinks Dealspace also offers a 30-day free trial for those who are unsure if they want to commit right from the start. Interface languages are available in English, French, German, Chinese, Japanese, Korean, Spanish and Portuguese.


  • Supports a wide variety of file formats
  • 30-day free trial
  • Interface available in eight different languages

Brainloop Secure Dataroom

Based in Germany but providing services to clients worldwide, Brainloop Secure Dataroom is a virtual data room provider with a focus on communication between businesses. For example, many of its customers frequently deal with mergers and acquisitions, resulting a lot of documents being moved that need to be protected and accurately tracked. Other clients also include major social networking websites. Brainloop therefore is used to provide a safe space for the exchanging of information between these clients, while also tracking all user activity and keeping records. It is also Cloud-based and supports a range of file formats including PDF, bmp, jpg, jpeg, jpe, png, gif, tif, tiff and all Microsoft Office formats. Pricing is negotiable due to the variety of their clients’ needs, although a 30-day trial is available. Support language compatibility is a bit limited, but nevertheless includes the major business languages of English, German and French.


  • Provides great protection for mergers and acquisitions
  • 30-day free trial
  • All user activity is tracked

iDeals Virtual Data Room

Founded in 2008, iDeals Virtual Data Room has risen over the past decade to become one of the leading virtual data room providers in the industry today. With a focus on secure data sharing and customer convenience, iDeals Virtual Data Room is a great choice for companies across a wide range of industries, from Wall Street deal brokers to franchises, banks and more. This service also offers an extremely comprehensive list of features and customization options, including data reports, collaboration Q & A modules for communication between users, compatibility with a wide range of data files and so much more. And in addition to having a 30-day trial and having negotiable pricing (like its competitors, this services deals with a wide range of clients and needs), one of the cool things about iDeals is that they offer 24/7 email and phone support and also have a convenient online help center. This service also has one of the most diverse groups of languages available through its support system and interface, including English, Spanish, German, Russian, French, Turkish, Japanese, Chinese and Portuguese.


  • 24/7 support through email, phone and online
  • 30-day free trial
  • Support and compatibility in 9 different languages


Keep your data secured in a virtual data room, while improving communication and accessing data more conveniently. Check out the top virtual data room options to learn more.